Faculty and Staff Resources

• Faculty Outreach – This form should be utilized to record faculty outreach initiatives throughout the academic year. Examples of events: OU Dance Day, Music Faculty clinics with High School bands, Theatre Faculty coachings for High School students, etc.

• SMTD Faculty Event Information Form - Request facilities support for faculty events and concerts using this form. 
  • Please submit no later than 3 weeks prior to the scheduled event.
  • This is not a scheduling request form.

• SMTD Social Media Request Form – This form is designed for faculty and staff to submit requests for social media posts about department events and updates. To ensure timely scheduling and coordination, please submit your requests at least two weeks prior to the desired posting date. 
• SMTD Calendar Events - If you would like to create a new event on the SMTD Calendar, update an existing event, or remove an existing event, please fill out this form.

• Faculty/Staff Key Request Form - If an SMTD faculty or staff member is requesting a key and not for a student, fill out this form.
• Sponsoring Instructor Key Request Form - If a student needs a key, their instructor must also fill out a form to sponsor them.

For all key requests, please follow the instructions below using the appropriate form(s) above:

SMTD Instructor Sponsoring Student

• Submit a google form to sponsor a student’s key request and ensure your sponsored student completes their student google form.
• Distribution: The requested key(s) for your sponsored student will be placed in a secured envelope addressed to both you and the student.

SMTD Faculty and Staff Key Request

• Submit a google form to request a key for yourself.

Distribution

• The requested key(s) will be placed in a secured envelope addressed to the requestor.
• The envelope will be located in the Sheridan Mailbox in Room 208, accessible through the main office (Room 207), which should be open during regular business hours.
• Note: It is the instructor’s responsibility to retrieve the key and distribute it to the student unless alternate arrangement have been made.

Key Return

• Remind the student of the following key return procedure and due date:

Return Deadline

• Students must return the keys by the last day of Winter term.

Email Notification

• Students should send an email to [email protected] with the room number, key core number (a 4-5 digit alphanumeric code engraved on the key), and confirmation that the keys have been dropped off.

Return the Key

• Keys should be placed the key in the secure drop box located outside Mailroom 208.