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IT Service Management Platform

Oakland University is happy to announce the Oakland University IT Service Management (ITSM) Self-Service Support Center is now available at support.oakland.edu. The goal of this updated IT Service Management platform is to elevate how technology support is provided throughout the university. By unifying access points and leveraging streamlined processes, automation, and clearer visibility, it aims to boost service standards, accelerate assistance, and offer a smoother, more accessible experience for everyone on campus.

Key Features:

  • Service Catalog - A list of available technology services and support by categories or alphabetized list making it easy to find what you need and request help fast.
  • Self-Service - Instant access to request services, report issues, and find answers all in one convenient place. It’s an easy way to get help anytime, without making a call.
  • Knowledge Base - Go-to library for quick answers, guides, and step-by-step solutions to common IT questions and problems.
  • Asset Management - The process of tracking and managing IT assets throughout their lifecycle, from procurement to disposal.
  • IT Projects - The Self-Service Support Center will help us to plan and track your IT projects, keeping everything organized and moving forward smoothly.

Visit the Self-Service Support Center by visiting support.oakland.edu or by clicking the button below!

Self-Service Support Center

Transcript

Welcome to the Self Service Support Center. Here you can submit requests, report issues, and browse our knowledge base. You can access the self service support center by visiting support.oakland.edu. To get started, click "Sign in" and login with your net id and password. Signing in ensures you can see all the knowledge based articles and services available to you. If you receive an error when signing in, try resetting your password at netid.oakland.edu before continuing.

There are several ways to explore the Support Center. To browse the service catalog and find the service you need, click the submit a request button on the homepage or select services from the Navigation menu. For more details on the service catalog, watch our using the service catalog video. To explore the knowledge base for documentation on services, processes, and guidelines, click Knowledge base in the navigation menu. For more details on the knowledge base, watch our using the knowledge base video.

You can also use the search bar in the top right to look for keywords or phrases. To show only knowledge based results in your search, for example, use the drop down menu and select the option with the Light ball icon.

To view the status of tickets you've submitted, click the View My tickets button on the homepage. To report an issue such as a system outage or poor system performance, click Report a system outage on the homepage.

Transcript

The Service Catalog is an organized list of services available to the campus community. To browse the catalog, click the Submit a Request button on the homepage or choose Services from the navigation menu. Services are grouped by category. For example, if you need a new computer setup, go to Technology Services, then Desktops, Laptops, & Printers, and select Device Setup. Each Service page explains what the service includes, who is eligible, and what you can expect after submitting a request. You may also see a Related Articles section with knowledge-based articles for more information. To submit the request, click Submit a Request. Some services may have multiple request options, marked with arrow icons. When submitting a request, you'll complete a form that collects the details needed to fulfill it. The more information you provide, the faster your request can be processed. After you submit the form, you'll receive a confirmation email, and your request will appear under My Requests. If you need to report an outage or a problem with the service, for example, a malfunctioning office printer, click Report An Issue, marked with the exclamation icon. Like a request, reporting an issue requires you to complete a short form with the necessary details for a service team to investigate the reported incident.

Transcript

The knowledge base contains articles with detailed documentation on our services, processes, and guidelines. To browse, click "Knowledge Base" in the Navigation Menu. Articles are organized by category. For example, to read about Adobe licensing on campus, go to Technology Services, then software and applications and select Adobe Enterprise Licensing. This article explains who is eligible, what's included, and how to request additional access. Each article may also include a related articles section with additional articles related to the topic and a related services section that links to services connected to the article. To leave feedback on an article, for example, to report inaccurate information or to mark it as helpful, scroll to the bottom to the Was this helpful section and click "Yes" or "No". Your feedback notifies the responsible team who will update the article if needed.

Oakland University has a new IT Service Management (ITSM) platform, a hosted and secure solution designed to centralize and streamline IT support services for students, faculty, staff, and other university stakeholders. Access to the system is available through the Self-Service Support Center at support.oakland.edu, where users can submit service requests, report issues, browse a knowledge base, and track the status of support tickets.

The purpose of this new IT Service Management platform is to improve the overall delivery and management of IT services across campus. By consolidating service channels and introducing automation, standardized workflows, and greater transparency, the platform is expected to enhance service quality, reduce response times, and create a more efficient and user-friendly support experience for the entire university community.

Susan Hartman
Connor Bowyer
Matthew Brockington
Jesse Concepcion
Ian Ray
Louis Winkel
Lakshmi Maktala
Austin Strong

Phase 1: Initiation
Task Start Date End Date Department
Advisory Committee/Contract/PO finalization 3/7/2024 6/27/2025 Advisory Committee/IT/Purchasing
Project Kickoff 7/29/2024 7/29/2024 IT
Core Team setup 7/29/2024 7/29/2024 Core

Functional Requirements Planning

Task Start Date End Date Department
Initialization Packet 9/17/2024 9/17/2024 Core
Product capability and review/Core Team 9/20/2024 9/20/2024 Core
Readiness Course Training 9/25/2024 10/17/2024 Core
Implementation Consultant Handoff 10/22/2024 5/7/2025 TDX/Core Admins
Review Peer Institution Portal 11/7/2024 4/7/2025 Core
Configure Portal Layout 2/13/2025 4/8/2025 Core
Finalize Reports for CIO 4/4/2025 7/1/2025 Core
iPaaS Training & Consulting Sessions 1/14/2025 4/28/2025 Core/IT
Configure Technician Dashboard 3/31/2025 4/25/2025 Core
Configure Automate Responses Templates  4/1/2025 4/18/2025 Core
Configure CIO Dashboard 4/8/2025 7/1/2025 Core
Categorize Service Catalog 8/1/2024 4/18/2025 Core
Create Knowledge Base Articles 3/3/2025 4/18/2025 Core
Configure Analytics 2/20/2025 4/18/2025 Core

ITSM Self-Service Support Technical Setup

Task Start Date End Date Department
SSO/Entra 11/11/2024 12/20/2024 Core/TDX/IT
Department Data Load 1/13/2025 4/13/2025 Core/IT
User Data Load 1/13/2025 1/24/2025 Core/IT
Setup Daily Feed 1/24/2025 2/18/2025 IT
Portal Sign-in Design 1/20/2025 4/7/2025 Core
Email Configuration 1/17/2025 1/17/2025 Core
System Monitoring Review 1/18/2025 4/18/2025 Core/IT
iPaaS Service Setup 2/7/2025 3/20/2025 Core/IT

Communications Planning

Task Start Date End Date Department
DTS Meeting Announcements 10/8/2025 4/3/2025 Core
Migration Communications to tickets owners migrated from Help Desk Footprints 4/15/2025 4/18/2025 Core
Web Page updates to UTS and Help Desk pages for Support to redirect 4/10/2024 4/18/2025 UCM/IT
UTS Department Feedback Meetings  4/7/2025 10/10/2025 Core
Self-Service Support Center Coffee with CIO Event 9/23/2025 9/23/2025 IT
Campus Communication from Office of the CIO 9/26/2025 10/15/2025 IT

ITSM Self-Service Support Center Soft Launch

Task Start Date End Date Department
UTS SLT Approval 4/3/2025 4/7/2025 IT
ITSM Self-Service Support Center Soft Launch (Service Center) 416/2025 4/18/2025 Core
Service Center Soft Launch Monitoring 4/16/2025 4/19/2025 Core

Go Live

Task Start Date End Date Department
Self-Service Support Center Go-Live for UTS 10/15/2025 10/16/2025 Core
Monitoring and Closing 10/15/2025 10/16/2025 Core
Phase 2: ITSM Self-Service Support Center
Task Start Date End Date Department
Continuous Improvement 4/16/2025 4/16/2026 Core

OU Tech Center

Oakland Center, Room 44
312 Meadow Brook Road
Rochester, MI 48309-4479
(location map)
(248) 370-4357 (HELP)
Fax: (248) 370-4863

Office Hours: M-F 8:00am - 5:00pm
support.oakland.edu

University Technology Services
Dodge Hall
118 Library Drive
Rochester, MI 48309-4401
(location map)