Tuition Refund and Scholarship Return

Authorizing Body:

Office of the Dean

Date Issued:

August 1, 2011

Last Update:

January 21, 2020

Rationale:

To outline the criteria for tuition refunds for students who discontinue enrollment.

Scope and Applicability:

All students enrolled in the School of Medicine

Standard Practice Guideline:

Students are charged for tuition on a semester basis. Students who take a leave of absence (LOA), officially withdraw, or who are suspended or dismissed from the School of Medicine may be entitled to a refund of tuition according to the following schedule:

• 100% refund if enrollment status change occurs by the end of the 2nd week of the semester.
• 50% refund if enrollment status change occurs by the end of the 7th week of the semester.
• 0% refund if enrollment status change occurs after the end of the 7th week of the semester.

Procedures:

Students are encouraged to meet with Financial Services prior to an enrollment status change. Institutional merit-and needs-based scholarships will be returned to the School of Medicine according to the same schedule as the refund of tuition.

Request for Exception:

Students may request an exception to the refund policy in the event of the following circumstances:

• serious personal illness or injury,
• the serious illness or injury of a child or a spouse,
• the death of a child or a spouse, or
• receiving an involuntary order to active military duty.

Withdrawing from courses due to insufficient or unsatisfactory academic progress, academic difficulty, suspension, or dismissal are not grounds for an exception to this policy.

Exceptions must be requested within 20 university business days of the petition to withdraw or the approval of a leave of absence (LOA) by the Student Performance Review Committee. Requests for an exception should be made using the Enrollment Exception form (linked below).

Students with partial enrollment due to an approved pre-planned leave of absence or a delayed graduation may be eligible for prorated tuition.

The director of Records and Registration will assemble a review committee containing representatives from OUWB's Offices of Financial Services and Student Affairs. OUWB will endeavor to complete the review process within 20 university business days.

Definitions:

Pre-planned leave of absence: A leave of absence that is approved prior to the 100% tuition refund date for the effected term (by the end of the 2nd week of the semester).
Delayed graduation: Students with modified enrollment during their medical school career whose final semester of enrollment before graduation involves a reduced course load.
Business days: Oakland University workdays.
Tuition refund: Money returned to the student.

Related Policies and Forms:

Leave of Absence (LOA) 
Request for Exception to Enrollment Policy Form
Withdrawal from the Program
Suspension (SPRC) Action
Dismissal from the Program